When crafting an email memo or hard copy for intra-office mail, include a concise and specific topic in the subject line.
#Professional memo professional#
Remember, the word “memorandum” is basically defined as succinct and noteworthy. Use a professional font and black color as prescribed in the email Memo format. They tend not to exceed one page, single-spaced, with size 11 or 12 Times New Roman font. Sometimes, a writer will send off a quick memo with competing topics and the recipient of the memo is left perplexed and wondering, which of these topics is most important? Commit to writing about a single subject/problem/goal in your memo rather than ask the reader to decide which topic is most important.īusiness memos should be straightforward, accessible, and brief. Using a highly formal writing style for such a memo might achieve quite the opposite and inadvertently suggest that the company party might feel like another day at the office. For example, if you were writing a memo to your direct reports inviting them and their families to the company party to be held at the local zoo, you would want to use a more informal writing style. This collection of high-quality and easily customizable memo templates in Word is designed to save you time while giving your documents a professional appearance. Still, if you are working closely with outside clients for a length of time, a memo may be more appropriate.īefore breaking down the formatting expectations for a memo, let’s consider some tips that will serve you well as you enter the business arena.ĭepending upon your audience, the tone of your memo can vary widely.
As with any business document, always remain professional and polite, even if you have to address a negative topic. Typically, memos are used for internal communications and business letters are used for contacts outside of the organization. Memos can be addressed to a single person or a group, so tailor your message to reflect the concerns of your audience. They may be delivered via email or sent through inter-office mail, but regardless of the form, the memorandum (aka “memo”) will always follow a formal organizational pattern. Remove extraneous information to ensure that the memo is simple and easy to understand.Memos are meant to be brief, clarifying, single-subject documents. This is optional, since you already stated your name in the "From" field. Sign your name at the bottom if you wish. Provide all pertinent details of the service you request, including specific instructions and deadlines, after introducing the purpose of the memo. It is not necessary,or typically appropriate, to begin with personal pleasantries such as "How are you?" or "I hope you and your family had an enjoyable holiday." Memos usually begin with a statement of purpose, often using the phrase "I am writing to." The purpose of this guidebook is to establish the responsibilities for the event promoters, sponsors, vendors and the Wicomico County Fire Marshals Office.
Introduce the request you wish to make directly in the first sentence or paragraph of the memo. Managers and department heads use them instead of other more formal types of communication when they need to communicate a short piece of information that doesn't require a response. For example: "Request for Audit of November Reports." Every memo should include a subject. A business memorandum or a business memo is a digital or physical piece of communication shared internally with multiple employees in a company. An appropriate subject for a memo is a brief statement of its purpose. Write the subject of the memo in the "Subject" field.
#Professional memo full#
Write the full date on which you are composing the memo in the "Date" field.
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